Where scientific events stop being a moment and become useful knowledge.
Incubated at NUCL3UM · Holguín Scientific, Technological and Industrial Park
SCIVIRTUAL
Event Manager Role
The Event Manager is the most important operational and strategic figure within SciVirtual.
This professional is responsible for fully supporting the client before, during, and after the event, ensuring that academic, scientific, business, or institutional objectives are achieved with the highest quality.
The success of the event and the impact of its results depend largely on their ability to plan, coordinate, advise, supervise, and follow up.
General objective
Manage SciVirtual events comprehensively, ensuring client satisfaction, process quality, and proper projection of the results obtained.
Specific functions
Commercial management
Identify business opportunities and attract new clients.
Promote SciVirtual services in institutions, companies, organizations, and ventures.
Build trust-based relationships with clients.
Negotiate and formalize service terms.
Organizational management
Develop the overall event design jointly with the client.
Define schedule, key dates, and work procedures.
Request, review, and organize all required documentation.
Compile and keep the event file up to date.
Submit the file to the Director for approval.
Academic and methodological advisory
Guide the client on participation modalities.
Advise on drafting calls for papers.
Define evaluation mechanisms jointly.
Coordinate the work of experts.
Ensure compliance with SciVirtual standards.
Platform management
Explain platform operation to clients, experts, and participants.
Resolve operational questions at every stage of the event.
Supervise proper use of technological tools.
Verify registration, evaluation, interaction, and certification processes.
Supervision and control
Continuously monitor event progress.
Identify incidents, risks, and non-conformities.
Propose corrective and preventive actions.
Ensure compliance with established schedules.
Impact management
Identify works with publication, innovation, or transfer potential.
Coordinate submission of results to interested entities.
Facilitate post-event projection of results obtained.
Role philosophy
The Event Manager does not merely administer an event.
They administer relationships, knowledge, opportunities, and results.
Their mission is to ensure that each event contributes to generating impact beyond its closing date.
At SciVirtual, events do not end when the program concludes.
The event continues when others end.
Final report
When the event concludes, the Event Manager prepares the Official Report, a document summarizing the results obtained and the impact opportunities identified.
The report is one of the event's most strategic documents, as it transforms the information generated into concrete actions for scientific, academic, business, and social development.
Event Manager Report
Use this template to prepare the official report after the event. Print the page or copy the structure into your preferred document editor.
